Job No. 156125
- Job Title:
- Administrative Manager
- Employer:
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Vanderbilt University
- Location:
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Nashville , TN
- Posting Date:
- 11-Aug-2025
- Description:
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Key Functions and Expected Performance:
Financial Unit Management
Reviews and approves financial transactions for the Department in Oracle, including procurement
requisitions, travel and entertainment expense reports, procurement card expense reports, and intercompany transactions.
Maintains an extensive understanding of Vanderbilt’s Oracle financial system; maintains an extensive understanding of the institution’s chart of accounts and departmental use of optional segments and Project Portfolio Management (PPM) POET structure.
Maintains an extensive understanding of the university’s expense and procurement policies. Establishes, communicates, and modifies departmental processes in response to changes or updates in policies and procedures.
Works with Administrative Officer to evaluate the appropriateness of expenditures.
Uses high attention to detail to ensure every component of a requisition or expense report is accurate prior to approval.
Participates in recurring meetings, trainings and round table discussions to allow opportunities for Financial Unit Managers across campus to learn from each other.
Department Budget & Finance
Works with the Administrative Officer to maintain and monitor annual budget.
Provides faculty support for VU financial and expense tools.
Employee Management
Hires and supervises the administrative specialist and handles annual performance evaluations.
Facilities Management
Responsible for reporting issues with the building and following up on work orders to resolve those issues.
Makes arrangements for faculty office moves when needed.
Manages building digital directory.
Grant Management
Assists A&S Grants Manager and Administrative Officer with departmental grant support.
Provides reports to Principal Investigators regarding sub-categories of expenses, as needed.
Other duties, as assigned.
Supervisory Relationships:
The position has supervisory responsibility over the Administrative Specialist position. This position reports administratively and functionally to the Administrative Officer.
Education and Certifications:
A Bachelor’s degree from an accredited institution of higher education is necessary.
Experience and Skills:
At least two years of directly related experience is necessary.
At least four years of directly related experience is highly preferred.
Strong interpersonal communication skills are necessary.
Ability to use judgement to make administrative and procedural decisions is necessary.
Ability to perform complex tasks and to prioritize multiple projects and competing deadlines is necessary.
Ability to analyze and solve problems in a timely manner is necessary.
Knowledge of grant policies and procedures is necessary.
Knowledge of human resources administration policies and procedures is necessary.
Knowledge of academic student policies, processes, and procedures is necessary.
- Contact information:
- Vanderbilt University
- Nashville, TN 37240
- United States
- Employer's Website:
-
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